Best Practices for an Office Move
Planning an office move?
Moving your office can be a stressful experience, especially if you're moving to a new location. It's important that you plan properly before you start packing up desks and computer. And don't forget about IT! However, it doesn't have to be all that bad as long as you take the proper actions before and during the move. That's why Top Dog has put together a list of considerations for when planning an office move:
A lot of planning goes into a successful office move
A lot of planning goes into a successful office move. The first step is to hire a professional moving company. They will be able to make sure that your office furniture and other equipment are packed safely, and they’ll also make sure that everything gets delivered to the new location without damage.
As soon as possible after moving in, you should set up all of your furniture and equipment so that it looks just like it did in the old office. This can help with employee morale during the transition period between locations, especially if you have an open layout or an open floor plan for employees to work together on projects.
Protect your business
To protect your business from damage, theft and interruption of services during your office move, it's important to plan ahead.
- Get a quote for moving insurance: This will ensure that if anything does happen to your offices, property or equipment during the move, you'll be covered financially. Also ask about additional coverage options like emergency call-outs and premises reinstatement should something go wrong after you've moved in.
- Check with all service providers: Ensure that all key services such as gas, electricity and telephones are transferred to your new address before moving day arrives so that there aren't any unexpected interruptions once you get settled at the new location (e.g., no water because someone forgot to turn off the tap). If some services need updating or changing altogether (e.g., ADSL will no longer function on the new network), make sure this happens before moving day so there are no delays when it comes time for work to resume at its usual pace on Monday morning!
Hire a professional moving company
If you're planning to move your office, it's best to leave the heavy lifting and packing to the professionals. A good professional mover can help you with every step of your move, from packing and loading items onto the truck all the way through unloading and unpacking them in their new home. Professional movers, like Top Dog, have experience dealing with large-scale office moves—they know what furniture needs to go where and what precautions need to be taken during transit. Hiring a moving company also means that there will be more time for you and your employees to focus on other aspects of the relocation process rather than worrying about transporting fragile or delicate items by hand.
Plan the first day in your new space
In order to avoid chaos and confusion, it's a good idea to plan your first day in the new office space.
- Set up furniture and equipment before you move in. This will allow for greater efficiency during the move and ensure that equipment is in place when you need it most.
- Have a plan for your first day, including team meetings or training sessions, as well as a schedule of meetings with clients or other important contacts. Use this time to introduce yourself and familiarize everyone with their new surroundings.
- Decide how you'll handle any last-minute items that must be moved into the new space—and what you'll do if something goes wrong on moving day (i.e., someone forgets an important file).
Set up furniture and equipment before you move in
If you are moving your office from one building to another, set up furniture and equipment before you move in. This will save time and make the new space more productive for you and your employees. If you are moving into an existing building, consider setting up the desks and other furniture as soon as possible after purchasing them.
Moving to a new office can be stressful, but it doesn’t have to be. By planning ahead and enlisting help from experts who know how best to handle your specific needs, you can make sure that your business continues running smoothly during the transition.